How: move your group in the digital age

Paper presented to the user

Most groups are managed, using the most rudimentary tools (such as paper, stamps, envelopes) Although it really something that is built on the use of physical pieces of paper, it is not only bad for the environment, but also it makes effective difficult for the Organizer get things.

Use paper, he'll copy only where rule inaccessible, immediately cause a bottleneck, because who currently has. Changes to the document management is also painful any change by the current owner of the document must go. Put the paper in the word resolve document or a spreadsheet the whole problem. You can distribute copies of email, it solves the problem of the "last copy." Who has the latest copy has the management and communication of information.

The Internet can help to make this process much easier. We cover 5 things that only group organize must use to make your life easier. Difficulty: easy

Instructions

You need: Internet of things

1. 1

   Create a list of contacts online
   As a group organiser, you have updated a list that members of your group with all the information you need when you need.

Some groups need cell phone numbers, some teams need privileged positions, want to know other what skills of its members and some groups, such as child care need with life-threatening allergies. If you call it pAR track email, everyone knows that the latest version of the list. In addition it can with function members have the information.

2

Create a calendar event
Publish SI

e a calendar of events on a paper ballot or by e-Mail send has its problems. You become obsolete, as soon as they are sent. Updates on the event, all changes and followed with separate communication and soon, you don't know which version is higher. Publish a calendar and its information, you can be always sure that anyone with all recent changes reflected higher was.

3

Sign up sheets create online
Putting up an electronic sign up sheet has brought the obvious advantage of the removal of the crumpled sheet paper at in circulation.

It lets everyone immediately see what later people also to register the meeting missed that. What is less obvious are the advantages as easily being able to add to the list at any time and for all to see what others have signed.

4

Automate invitations and RSVP's
Some groups based on paper invitations and RSVP's, an event and the number of participants to publish.

Waste a significant amount of paper and postage using paper. Invitations and RSVP's paper should ready and all completed before, that there are hardly a chance to communicate changes after that everything is sent. In addition, invitations are usually more effort paper. With physical invitations you are a little more than one often find electronic invitation graphic. In addition, you have to spend to print to the printer or print neighborhood serviceVersand labels and invitations. There are also the stuffing envelopes and go to the post office mail that. In addition, you must have worry about errors that have been made.

5

Digitize newsletter
Ballot will probably opportunities s

rhöhen to read, but not necessarily by a drawing of the loose be. Electronic newsletter are much cheaper to build and distribute and interactive content as well as include.